Internal Business Services

Building Financial Foundations for Educational Excellence

The Internal Fiscal Services Department provides comprehensive financial operational support that keeps the Mendocino County Office of Education (MCOE) running smoothly and efficiently. We are the core of MCOE's fiscal health, managing all internal financial services, including budgeting, payroll, and core accounting functions. Our goal is to ensure financial integrity and operational efficiency across all programs.

Our dedicated team ensures strict compliance with all federal and state requirements, education codes, and MCOE policies. By maintaining this high standard, we secure the fiscal solvency of the organization, providing stable and reliable financial foundations for the vital educational services MCOE delivers to the community.

The Accounts Payable function is responsible for the accurate and timely processing of all MCOE expenditures. We handle the review, auditing, and payment of claims for all goods and services, ensuring proper documentation and authorization. This includes direct payments to vendors, as well as crucial employee reimbursements for expenses like travel and essential services. We maintain a clear, efficient system to ensure all financial obligations are met in compliance with MCOE policy and regulatory standards.

The Accounts Receivable service manages the centralized invoicing and collection of all funds due to MCOE programs. We are responsible for maintaining a comprehensive, centralized system for all invoices and actively collect and record all payments. This team also maintains an organized record of all contracts and Memoranda of Understanding (MOUs) and prepares weekly cash deposits. This streamlined approach ensures a robust revenue cycle and reliable cash flow for the organization.

The Internal Payroll team provides accurate and timely compensation services for approximately 175 regular employees, as well as all temporary and substitute staff. We meticulously prepare monthly, supplemental, and periodic payrolls, conducting thorough reviews and audits to ensure compliance with union contracts, MCOE policies, retirement systems (CalSTRS/CalPERS), education codes, and tax regulations. We also assist with managing position control, ensuring every dollar allocated for personnel is accounted for correctly and efficiently.

This critical function focuses on the accuracy and integrity of MCOE's attendance and student data reporting. We manage and direct the input and reporting of data through systems like AERIES, CALPADS, and CASMIS. Our work ensures MCOE is in compliance with state mandates for student reporting, which directly impacts funding calculations. By accurately tracking and reporting attendance, we provide the foundational data necessary for the district's financial planning, budgeting, and accountability.